Tierra Encantada BOG Meeting Minutes 01/15/2025

The Meeting was called to order by President Boyd Bass at 10:02 A.M. Participating via

zoom were President Boyd Bass, Property Managers Jimmy and Patty Brown, Board

Members Tom Whiteman, Art Rendon and Accounting Committee Chair Marybelle Suczek.

Minutes:

􀆔The Minutes of December 12, 2024, Board Meeting were digitally approved by

the Board, distributed to owners.

Financial:

􀆔 The November Financial reports were digitally approved by the Board,

distributed to owners. December’s Financials have been submitted to the

board for approval.

Manager’s Report / Maintenance Log Review:

􀆔 Reviewed Maintenance Items: Management reviews log entries that have been

completed since the last Board meeting as well as the status of pending items.

OWNERS ARE REMINDED: If you have a maintenance, housekeeping, or any

other property concern (including any leaks inside units) please send an email to

Patty (tehoa761@gmail.com) and copy the Board

(bcb3@earthlink.net;twhiteman@msn.com; art@arendonlaw.com). Items on the

maintenance log are worked by Property Management and reviewed by the board

every month.

Maintenance Log: No new items.

Manager’s report:

􀆔 WEST GATE: Campbell Fence response to TE’s request for a proposal to

replace the motor and for an annual maintenance contract was that it

would require a site visit, and they would contact Jimmy when they were

going to be on the Island. Management will call them again and also

solicit proposals from other companies. Pending

􀆔 WINDOW WASHING AND FRAME TREATMENT: Management will schedule

window washing and frame treatment as soon as the weather permits.

PENDING

􀆔 REPLACEMENT OF MISSING GLASS PANELS: Bayside Glass has

replaced all missing panels. COMPLETE

􀆔 NEW FENCE BETWEEN TE AND LAS BRISAS: Management has paid for

the materials. They will be delivered January the 21st and Gabriel will begin

the work.

Capital and Major Maintenance (CAMM)

2024 Projects:

􀆔 2024 Spalling Repairs – Jim Thompson reported that the spalling contract work

has been finished and approved by Simon. COMPLETE

.

􀆔 2024/2025 Spalling Repairs- Jim Thompson reported that he has asked

Simon to provide bids and prepare a contract to complete remaining repairs

including the walkways, steel beams and any other spalling repairs needed

that have been found since original contact.

􀆔 Leak Mitigation – Simon Solorio continues to document TE leaks as they are

reported to him. Spalling work was performed in the exterior of unit 104 and 204.

After the work was completed a water test was performed to make sure no water

was coming into the units. No water was detected. Complete

􀆔 Interior Repairs - The Board has received a proposal to repair the portion of the

interior damage that is the Association’s responsibility PENDING

􀆔 Reimbursement The board approved a partial reimbursement to an owner for

damage done during the spalling work. Complete

􀆔 Other Old Business:

The following agenda item was accidentally omitted from the Dec. Agenda and

minutes.

􀆔 TE Insurance: Insurance assessment invoices were sent to owners July 1, 2024

for $2,300 per unit, which was based on the estimated cost of all the building

insurance, including flood, which renews in August. The proposal for the remaining

insurance (Windstorm, Property, Commercial General Liability, Directors and

Officers Liability, Crime. and Umbrella) which renews on November 1, was

received by the Board on October 25th. The proposal exceeded the estimate by

$3,283,43. In addition, we were informed by our agent that the total insured value

(TIV) has not been updated in more than 3 years, and a new inspection is due.

Consequently, since the quote is subject to revision based on the updated

replacement cost estimate, TE will face an additional charge when the TIV is reevaluated.

Owners can expect as invoice for the difference as soon as the total

additional cost is known, hopefully in November. The Board reviewed the proposal

for any possible cost savings, but could find none, and approved the proposal. The

above listed insurance is now in force (11/1/2024 -11/1/2025) and the declarations

page will be posted on the website as soon as received. TE received no

information regarding a revision of the quote. The supplementary insurance

invoice owners received in December covers only the difference between

TE’s estimate of the insurance cost and the actual cost of the proposal.

When and if the Total Insured Value (TIV) is re-evaluated, TE could still face

additional cost for our 24-25 insurance. PENDING

􀆔 Insurance Payment for 2025: For many months the Board has been discussing

the advantages and the disadvantages of including the insurance in the monthly

maintenance fee but deferred taking action. Tom Whiteman made a motion to

include the estimated insurance payment in the monthly HOA fee effective January

1, 2025. The Board approved an increase in the monthly dues payment for the

amount of $220 for each monthly payment. This will replace the insurance

assessment.

􀆔 Update on the bank signature cards: The board approved adding Art Rendon as

a signatory to all TE accounts and removing Deb Gale. Property Managers will no

longer be signatory on the reserve account. One board member has not yet

completed the required information that the bank is requiring. Pending

􀆔 Trespassing: We are having issues with the relatives of owners using TE facilities

without the knowledge or permission of the owners. Management is keeping a log

of trespassers, and the Board will consider future action. The board approved the

proposal provided by Gabriel Espinoza to construct a fence on the dock

between Las Brisas and T.E. PENDING

􀆔 Trash Chute Repair: Board approved the proposal to repair the roof of the

trash chute. PENDING

New Business

􀆔 2025 Operating Budget: The board received the operating budget on

January 10th 2024 for their study and approval. PENDING

􀆔 Owner request for reimbursement: The board has requested additional

information. PENDING

􀆔 Possible changes to the Bylaws: The Board and owners were reminded that

any proposed changes to the Bylays must be sent out to owners with the

official notice of the meeting.

􀆔 Website: TE’s website (tierraencantadacondominiums.com) is an archive of

all TE’s official documents and is a valuable resource for owners. It

requires a password. If you are unsure of what your password is

contact management. The Board plans to review the website to ensure its

continued existence and to see if it can be made more user friendly.

􀆔 Electric Rates: Management will be doing research on electric rates. TE is

currently on a month to month with the current provider.

􀆔 Gates: The board approved to have the gate that leads to the dock

repaired so it can close and lock properly

Executive Session

The next board meeting will be on _February_26,2024 at 10:00A.M.

The meeting was adjourned ____1:00 PM___________________

Submitted by

Patty Brown

Property Manager